A  faster and less expensive alternative to submit your paper QSL cards for DXCC awards is the new Online DXCC Application.
 
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Logbook of the World is  the fastest way to confirm QSOs and apply for DXCC Awards.
 

Use this tutorial to learn how to apply your LoTW QSOs toward your DXCC awards.

 
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If you do not use LogBook of the World (LoTW) or the new Online DXCC application system you are still welcome to use the old traditional paper application procedure. Two forms are required with each submission::

1. Application form
2. Record Sheet

When filling out the Application form be sure to read it thoroughly and fill in all places where it asks for information. All information on the form is strictly confidential and usually within a few months of completion of the application the forms are shreded. Forms with credit card data noted on them are shreded quicker.

Before getting started be sure the cards you are submitting are new and not duplicates. (After 101 QSOs there is a fee of $0.15 per QSO so sorting out any dupes will save you some money and for DXCC staff unnecessary processing time).

Your cards MUST first be sorted in the following order:

1. Band
2. Mode within each band
3. Cards with more than one QSO (multiples) keep together at the end. There is no specific sort order for multiples.

Once sorted, list the cards on the record sheet in exactly the same order in which they were sorted.

Note: Do not sort card(s) by callsign or by entity (country) name.

Sorting and listing your cards according to these rules helps streamline the data entry process.

Once you have sorted the cards print the record sheet and begin logging them. Check your entries very carefully to make sure the information you transferred from the card to the record sheet is 100% accurate. Go slowly and pay attention to detail. If you do not check entries carefully and problems develop, this could cause errors in processing or even cause a card to be rejected.

Print the latest DXCC Award Application.

If you do not use LogBook of the World (LoTW) or the new Online DXCC application system you are still welcome to use the old traditional paper application procedure. Two forms are required with each submission::

1. Application form
2. Record Sheet

When filling out the Application form be sure to read it thoroughly and fill in all places where it asks for information. All information on the form is strictly confidential and usually within a few months of completion of the application the forms are shreded. Forms with credit card data noted on them are shreded quicker.

Before getting started be sure the cards you are submitting are new and not duplicates. (After 101 QSOs there is a fee of $0.15 per QSO so sorting out any dupes will save you some money and for DXCC staff unnecessary processing time).

Your cards MUST be sorted in the following order:

1. Band
2. Mode within each band
3. Cards with more than one QSO (multiples) keep together at the end. There is no specific sort order for multiples.

Once sorted, list the cards on the record sheet in exactly the same order in which they were sorted.

Note: Do not sort card(s) by callsign or by entity (country) name.

Sorting and listing your cards according to these rules helps streamline the data entry process.

Once you have sorted the cards print the record sheet and begin logging them. Check your entries very carefully to make sure the information you transferred from the card to the record sheet is 100% accurate. Go slowly and pay attention to detail. If you do not check entries carefully and problems develop, this could cause errors in processing or even cause a card to be rejected.

If you have generated a record sheet from a personal program other than the one attached here, it is OK to use your personal version, however, it must match the DXCC version exactly without any extraneous data or fields (eg: prefix, rst etc). Personally produced forms not matching the DXCC version exactly may be refused. When using non-DXCC versions also be sure that the date field matches the DXCC version, exactly. The correct format is day/month/year or dd/mm/yyyy).

There are currently 340 entities (countries) on the DXCC list as well as 62 deleted entities. The names of these entities are based on official sources and are specifically designed to be accurate and understandable by all. When filling in the entity name be sure to use only the version as noted on the official DXCC list. Occasionally a card might be ambiguous as to its location and not have an entity name on it. In this case look for a city, province, county or some other indicator of where the card may be from. This is rare and in some cases not easy to determine. DXCC staff has sufficient training data to allow for proper identification of a country where an applicant might not be able to make a determination. In these cases do not leave it blank. As a last resort an applicant may include a photocopy (not the original) of any card in question. This should help DXCC staff resolve any issue with a card.(Note, this would only be if cards are being brought to a DXCC card checker. If the cards come directly to DXCC we will have the original in-hand and will be able to make a proper determination.

Print the current DXCC Record Sheet.

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The following link contains everything a card checker/awards manager should need at a convention:

 
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